Do I need a party planner?
Hello and thanks for stopping by. In today’s blog post we are going to talk about the role of a party planner. Should you use one? What are the benefits? Are they expensive?
As we go through the role, all these questions will be answered and maybe many other questions that you haven’t even thought about too. If you’ve got the time, why not grab yourself a drink and put your feet up, we wont keep you long.
Most people tend to think that party planners are only used for weddings. It’s true that your wedding day will probably be the biggest and most important event in your life. Any help you can get with organising this event, should be grabbed with both hands! But as time goes by and especially if you have children, there are many more occasions that you might want to celebrate and throw a party for, but you just don’t know where to start, or even how you will find the time. This is where a party planner can help.
Essentially, a party planners role is to listen to all your ideas and help bring them to life. You can give them a theme and a budget and they will do all the hard work for you, from finding caterers and venues, to entertainers and cake makers. Anything and everything can be on the agenda and quite often is! If you are not sure of a theme, your party planner will listen to your likes and dislikes and will be able to come up with a theme to compliment your style.
Your party planner will be the main contact for all the suppliers involved and will coordinate deliveries, set up and collection of all the necessary items required for your celebration. They take all the stress out of any changes and challenges that can happen during the planning stages and leading up to the day of the event. On the day of the event, they will be there early to ensure that everything is set up and ready, just as planned, leaving you to relax and take your time getting ready at home, arriving refreshed and ready to party.
Party planners have existing relationships with various suppliers, that ensure you get the best service at the best price. They may be very knowledgeable regarding venues in your area and know what works well and what’s possible in the space available. They will also be key at keeping an eye on the budget and working within the costs, something that’s easy to lose track of when you are doing it yourself. Finally, they are experienced at setting up events, they know how long the preparation takes and ensure that everything is ready, on time.
So to answer the questions we asked at the beginning:
Should you use a party planner?
If you want to have a celebration, but don’t know where to start, or you want to arrive at the event refreshed and ready to enjoy the day, then a party planner is a good idea.
What are the benefits?
Party planners have a database of suppliers and venues that are reliable and offer their services at the best price possible. They have all the low down on the latest trends and can often suggest some venues and ideas you may not have even thought about.
Your party planner will take care of all the behind the scenes work, coordinating and collecting all the items required and will take care of all the phone calls and emails required to organise the event. On the day of the celebration, they are there, bright and early, ensuring everything goes according to plan, leaving you to relax and enjoy your time with friends and family.
Are they expensive?
Party planners work to a budget, your budget. After an initial meeting to discuss your criteria, they will come back to you with a rough guide on costs and various options for you to choose from. Ultimately the cost of your party will be down to you and how much you want to spend.
So there’s our quick guide to party planners and the benefits of using one. Perhaps you’ve learned a little more about their role and what they do?
Happy Monday, have a great week.
